Save time

Quick and easy setup with optional online payments, it's simple for people to make a booking, and full of features to make your life easier.

Stay organised

All of your bookings, attendee information and history neatly wrapped up in one place helps you focus on running and delivering your classes.

Fill your events

Collect money upfront to reduce no shows, combined with the waiting list to fill cancelled places. Increase commitment from your attendees with early bird tickets and block booking discounts.

Powerful fitness booking software to take your business to the next level

We’ve developed our software in close collaboration with the fitness industry to ensure our functionality helps you focus on delivering your classes, whilst keeping your customers returning time and again. Whether you’re a yoga teacher, fitness instructor or personal trainer - we’ve got you covered.

A robust feature set to meet your booking needs.

Example schedule two 600

Slick basket and checkout solution

The booking checkout allows multiple dates and friends to be booked in a single booking session. Our super slick checkout process allows customers to sign up to a class in seconds. Details for returning customers (including their friends) are saved to make checkout even faster next time.

Custom booking form

Set up your booking form to collect all the information you need. Add links to a waiver, T&C’s or other attachments within your forms.

Class passes and discounts

Choose from a wide range of promotional tools to encourage commitment from customers. Bookwhen provides discount codes, block booking discounts, class passes and group tickets.

Booking form 600 99

Embed in your own site

No nonsense integration embeds your schedule page in minutes. Add to any site. Our technical team are here to help if necessary.

Fair waiting list

Full events form a queue with attendees being notified in order when places becomes available.

Reminders & Calendars

Attendees get an add to calendar option in the confirmation email and a reminder email closer to the event. Easily add public and private calendar feeds from your schedules.


Bookwhen's average recommendation rating is higher than 96% of products in Scheduling

- Capterra.com, as of 9/15/17
Brad parkour 90

"Massive Impact"

You guys have made a massive impact to my small business and what I can offer!

Brad - Southend Parkour
Laura 90

"So easy to use, easy to set up, and easy for clients to use."

So easy to use, easy to set up, and easy for clients to use. Brilliant customer service and the plans are great, especially for a 'baby' business like mine where I need to keep my costs low.

Laura Graham - Wheldrake and Beyond Yoga
Phoenix 90

"Million times easier"

It made my life a million times easier with booking and payment. I couldn't recommend it enough!

Nicki - Phoenix Fitness
Trusted by the best

Join thousands of happy businesses from across the world.

Start taking online bookings in minutes with our simple setup.

Start your free trial